Disclaimer: The comments in this blog are my personal opinion and may or may not reflect an adopted position of the city of Glendale and its city council.
On Tuesday, April 18, 2017 city council met in workshop session. There were 3 agenda items: information on the city’s purchase of a new city-wide software program; my Council Item of Special Interest requesting the formation of a temporary council subcommittee on business; and Councilmember Aldama’s request to move forward with the creation of a citizen Diversity and Human Relations Commission.
PeopleSoft vs. Munis City-Wide Software Systems. City staff provided information on a proposed software system called Munis. Currently the city uses a software system called PeopleSoft for its Finance, Human Resources and Payroll functions. Staff represented that PeopleSoft is inefficient for their needs and estimated the number of hours currently used to support PeopleSoft as 19,562 and the estimated annual cost of that support is $703,475.
I do accept that the Finance functions under PeopleSoft are no longer sufficient to meet our needs but I have not been convinced that the city should abandon PeopleSoft’s functionality for its Human Resources/Payroll needs.
In 2015 PeopleSoft’s HR and payroll modules were updated at a cost of $1.2 million. These software modules will receive PeopleSoft support until 2017. There does not appear to be any urgency to replace these modules after the city just spent $1.2 million to upgrade them. Yet the proposed city-wide software system contains the option to replace these modules.
A year later, in 2016, staff requested approval to hire a firm, Berry & Dunn, to search for, review and recommend a new city-wide software system. I don’t believe staff explained this request adequately to city council and that city council approved this request without realizing that they had taken the first step in a procurement process. The result is the current proposal to replace the entire city software system at a cost of $6 million over a two year period. Why replace the HR/Payroll modules when the city spent $1.2 million to upgrade them less than 2 years ago? Finance did make a strong case for the replacement of its PeopleSoft modules and I can support their request but I believe we can wait to replace the HR/Payroll modules at a later date.
The areas of my concern about which there were no satisfactory answers provided at the workshop are: 1. What are the cost savings and level of productivity to be gained by switching to this new system? and 2. What is the final, estimated cost of purchasing, supporting and implementing this new system? Staff indicated that answer would be available to council and the public on May 28th. By then the proposed budget is set and council moves into June having to approve the proposed budget. That is not satisfactory to me. It leaves no time to question or to adjust the proposed budget to reflect council’s final direction.
Temporary city council subcommittee on business. I introduced this item several months ago as a “Council Item of Special Interest.” It requests the creation of a temporary city council subcommittee comprised of city council members and representatives from Glendale’s business community. Its purpose is to make Glendale even more business friendly while enhancing Glendale’s reputation for supporting job attraction, creation and retention. This committee would review all of Glendale’s business-related codes, ordinances, regulations and policies for the purpose of removing out-dated, redundant, no longer relevant business imperatives. The committee’s conclusions and recommendations are advisory and would be presented to the full council for acceptance or rejection, in whole or part.
I am grateful to city council for offering their suggestions to make the concept even better and for their support in moving this initiative forward. I am excited that there will be an opportunity to take Glendale toward a 21st Century future by aligning its laws, regulations and policies to enhance our business community.
Diversity and Human Relations Commission. This item was originally initiated as a “Council Item of Special Interest” by former Councilmember Gary Sherwood. That’s how long this item has been floating around…at least 2 years. Sherwood was recalled and replaced by the current Councilmember Ray Malnar representing the Sahuaro district. Councilmember Aldama took up the issue after Sherwood left. Councilmember Malnar introduced an alternative Human Relations Commission proposal to Councilmember Aldama’s Diversity and Human Relations Commission. The proposals were virtually the same with the exception of Section 2-313 – Powers and duties (a).
Here is Councilmember Aldama’s version:
“The commission shall advise the mayor and council regarding issues, regulations or policies affecting diverse members of the Glendale community including, but not limited to, those related to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity or expression, genetic characteristics, medical condition, familial or parental status, U.S. Military veteran status, mental development, behavior, illness, or disorder or disability, physical appearance, limitation or disability, education level, socio-economic condition or any other individual or distinct characteristic.”
Here is Councilmember Malnar’s version:
“The Glendale Human Relations Commission will act as an advisory body to the mayor and council by making recommendations on way to encourage mutual respect and understanding among all people, to discourage prejudice and discrimination, and to support cultural awareness and unity of the community in all its diverse forms. The commission may also make recommendations for special events.”
I preferred Councilmember Malnar’s version, as did Vice Mayor Hugh and Councilmember Tolmachoff. Consensus was given to move forward with the Malnar version to be agendized for a future city council voting meeting. My reason for support of the Malnar version is that the country’s current preoccupation with diversity has led to increased tensions and divisiveness among disparate communities. That is an atmosphere I prefer not to bring to Glendale. Rather Councilmember Malnar’s version emphasizes the very values we, as a nation, have seemed to have forgotten, that of mutual respect and understanding, the discouragement of prejudice and discrimination and support of unity within our community.
The next city council meeting will occur on Monday, April 24th at 9 AM. It will give the city council an opportunity to focus on individual department budgets and to pose questions about them. It will be followed by another budget workshop on Friday, April 28th and will be a continuation of departmental budget review by city council. You can watch these workshops online at the city website under the City’s Cable Channel 11 or if you are a Cox subscriber you can watch the workshops on TV Channel 11.
© Joyce Clark, 2017
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